Owasso, OK | Full-Time | Hourly
Join a dynamic, fast-growing holding company supporting three active businesses and more on the way.

About Us

Our holding company manages and supports three high-performing, growth-focused organizations:

• coreNOC – A managed services provider specializing in telecom engineering, LEO satellite integration, broadband deployment, and managed services across tribal, rural, and emerging markets.
• Helo Perspective – A nationwide UAS (drone) services company with 800+ certified pilots delivering aerial inspections, data capture, mapping, and enterprise drone solutions.
• The Strategy Group – A Native-owned consulting and professional services firm providing strategic planning, business coaching, technical assistance, and economic development support across the U.S.

As we continue to expand our portfolio, we’re seeking a detail-oriented and proactive Administrative Assistant to support operations across all entities and work closely with executive leadership.

Position Overview

The Administrative Assistant will provide high-level administrative, scheduling, and organizational support across multiple companies. This role is ideal for someone who excels at multitasking, takes initiative, and enjoys being the organizational backbone of a fast-moving business environment.

Key Responsibilities

• Provide administrative and executive support to leadership across all three companies
• Manage calendars, schedule meetings, coordinate travel, and prepare itineraries
• Draft and edit emails, correspondence, proposals, and reports
• Maintain organized digital files across business units (OneDrive, DropBox, Google Drive, shared drives, etc.)
• Track tasks, deadlines, and deliverables across multiple companies
• Assist with onboarding, vendor coordination, and basic HR/administrative paperwork
• Prepare meeting agendas, notes, and follow-up action summaries
• Support marketing, communications, and business development activities
• Maintain a high level of professionalism and confidentiality
• Assist with special projects and new company onboarding as the holding company grows

Qualifications

Required:

• 3+ years administrative or executive assistant experience
• Strong written and verbal communication skills
• Excellent organization, prioritization, and time-management
• High proficiency with Microsoft Office/365 and Google Workspace, clockify, Asana (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to manage multiple priorities across multiple companies
• Experience working in a fast-paced environment

Preferred:

• Experience supporting CEOs or business owners
• Familiarity with QuickBooks, Gusto, CRM tools, or project management software
• Experience supporting professional services, telecom, aviation, or consulting environments
• Strong proofreading skills and ability to draft professional communication

Compensation & Benefits

• Hourly Rate: commensurate with experience
• Quarterly performance bonuses
• PTO & Paid Holidays
• Monthly health stipend Potential
• Technology allowance (laptop provided; phone stipend available)
• Growth opportunity into Executive Assistant, Office Manager, or Operations Coordinator roles as new companies launch

Who You Are

• Highly organized and proactive
• Able to anticipate needs before they’re asked
• Professional, polished, and dependable
• Comfortable working with confidential information
• Adaptable and eager to support a growing, entrepreneurial environment
• A team player who brings a positive attitude and strong work ethic

How to Apply

Submit your resume and a brief cover letter explaining why you’re a great fit for a multi-company administrative role to:

📧 careers@corenoc.net